Gmail CRM for producers
Octaave connects your Gmail and Google Contacts to one organized outreach workspace, so you can see who you contacted, what was said, and who may need a follow-up — without searching through your inbox every time.
Built for beatmakers and music producers who use email to connect with artists, A&Rs, managers, and other industry contacts.
Keep using Gmail to read and send emails. Octaave gives your outreach the structure it is missing.
Gmail is excellent for sending and receiving emails, but it can become difficult to manage when your producer network starts growing. Contacts, conversations, and follow-ups can quickly become buried under hundreds of unrelated messages.
Octaave works alongside Gmail to give you a clearer view of your industry relationships without forcing you to change the way you send emails — part of a clearer producer outreach system.
You know you talked to an artist or A&R before, but finding the right email thread takes too long.
A name and an email address are not enough. You also need to remember their role, genre, source, status, and previous interactions.
When someone does not reply, it is easy to forget the conversation or send a new message without checking what happened before.
Artists may be in Gmail, Google Contacts, spreadsheets, Instagram messages, and notes. Octaave gives your email outreach a central workspace.
You know you talked to an artist or A&R before, but finding the right email thread takes too long.
A name and an email address are not enough. You also need to remember their role, genre, source, status, and previous interactions.
When someone does not reply, it is easy to forget the conversation or send a new message without checking what happened before.
Artists may be in Gmail, Google Contacts, spreadsheets, Instagram messages, and notes. Octaave gives your email outreach a central workspace.
Octaave is a Gmail CRM for music producers focused on email outreach for music producers. It connects the contacts and email conversations you already have with the producer-specific information you need to stay organized.
Instead of treating every email as an isolated message, Octaave helps you connect the message to a person, a role, a status, and the next action you may want to take when you organize your industry contacts.
Organize artists, A&Rs, managers, and other contacts with roles, genres, tags, statuses, and sources.
Review sent and received email history from the relevant contact timeline instead of searching through Gmail manually.
Find contacts who have been contacted but have had no recent activity, then review the conversation before deciding whether to follow up.
Organize artists, A&Rs, managers, and other contacts with roles, genres, tags, statuses, and sources.
Review sent and received email history from the relevant contact timeline instead of searching through Gmail manually.
Find contacts who have been contacted but have had no recent activity, then review the conversation before deciding whether to follow up.
Octaave is designed to work with the Google tools producers already use. Connect your account, sync your contacts and email history, then use Octaave to organize the relationships behind your outreach.
Google OAuth
Sign in with Google and connect your account to Octaave. You choose when to connect, sync, or disconnect the integration from your settings.
Google Contacts
Bring your existing Google Contacts into Octaave so you can start organizing the artists, A&Rs, managers, and other people already in your network.
Gmail sync
Octaave syncs your Gmail email history in read-only mode and associates relevant messages with contacts. Review subjects and excerpts from the contact timeline without digging through your entire inbox.
Outreach management
Add tags, roles, genres, sources, and statuses to your contacts. Then review your pipeline, recent conversations, and follow-up queue from one workspace.
Octaave brings together your Google Contacts, Gmail history, and producer outreach workflow without turning your inbox into another complicated platform. Track beat emails from each contact timeline instead of searching your entire inbox.
Connect your Gmail account to give Octaave the context around your email outreach. You can review the relevant communication history from each contact record instead of relying on Gmail search alone.
Connect your Google account through OAuth.
Sync Gmail email history in read-only mode.
Review sent and received messages associated with contacts.
Keep using Gmail as your regular email environment.
Your inbox stays familiar. Your outreach becomes clearer.
Google Contacts gives you the basic contact information. Octaave adds an outreach-focused layer for beatmakers and producers who need to organize relationships, conversations, and statuses.
Import existing Google Contacts.
Add roles such as artist, A&R, manager, or collaborator.
Store genres, tags, statuses, and sources on each contact.
Push relevant contacts back to Google Contacts when needed.
Turn a contact list into a usable producer network.
Google Contacts is primarily a contact storage tool, while a CRM adds organization around relationships and interactions.
When your contact data and email history live separately, it is difficult to understand the full relationship. Octaave brings them together so you can open a contact and review the outreach context connected to them.
Connect industry contacts with relevant email conversations.
Review the relationship from the contact record.
Identify contacts you have already reached out to.
Reduce duplicate outreach caused by missing context.
One contact. One timeline. More context.
Before you send another beat email, check the contact timeline. Octaave shows the relevant sent and received email history, including subjects and excerpts, so you can understand what happened before.
View sent and received emails by contact.
Read subject lines and message excerpts.
Review the latest interaction before writing again.
Find conversations that went quiet after your last message.
Know what happened before you send what comes next.
A Gmail inbox shows messages. Octaave helps you see the status of the relationship behind those messages.
Track the outreach status of each contact.
Separate people you have not contacted from active conversations.
Identify contacts who replied or showed interest.
Keep no-response contacts visible for future review.
Manage relationship status, not just email threads.
The Octaave dashboard gives you a simple overview of your email outreach activity. Review sent emails, replies, reply rate, follow-ups to review, and recent conversations from one place.
See how many emails you sent.
Track replies and reply rate.
Review recent conversations.
See contacts that may need your attention.
Know what is happening across your outreach.
When a contact has been contacted but there has been no recent activity, Octaave surfaces them in your follow-up actions. You can review the previous email context and decide whether a relevant follow-up makes sense.
Find contacted contacts with no recent activity.
Review the email history before following up.
Prioritize conversations that still deserve attention.
Avoid relying on memory or inbox stars alone.
Follow up with context, not repetition.
Octaave currently provides a follow-up action queue. It does not include a dedicated reminder calendar or automated follow-up sending.
Group contacts according to your outreach workflow, then start a Gmail draft with selected recipients in BCC. Octaave helps you prepare targeted outreach while Gmail remains the place where the email is actually sent.
Create reusable contact lists.
Filter contacts by role, tag, or status, then add them to a list.
Export lists when you need to work elsewhere.
Start Gmail drafts with selected contacts in BCC.
Organize your recipients before you write.
Whether you are sending beats or need to follow up with artists about beats, Octaave fits the Gmail-based workflow producers already use.
Keep artist contacts organized with role, genres, tags, and outreach status. Before sending another beat email, review the contact timeline to make sure your message fits the previous conversation.
Build a structured network of A&Rs, managers, and other industry contacts. Add tags and statuses so you can see who you have contacted, who replied, and who may be worth contacting again later.
Import your existing Google Contacts into Octaave and add the context that matters to your producer workflow, including roles, genres, tags, sources, and outreach status.
Open the contact record, review the email timeline, and understand the previous exchange before deciding whether to follow up. This helps you write from context instead of sending a generic second message.
As your network grows, Gmail search alone becomes harder to use as a relationship management system. Octaave gives you a structured view of the people behind your email outreach.
Keep artist contacts organized with role, genres, tags, and outreach status. Before sending another beat email, review the contact timeline to make sure your message fits the previous conversation.
Build a structured network of A&Rs, managers, and other industry contacts. Add tags and statuses so you can see who you have contacted, who replied, and who may be worth contacting again later.
Import your existing Google Contacts into Octaave and add the context that matters to your producer workflow, including roles, genres, tags, sources, and outreach status.
Open the contact record, review the email timeline, and understand the previous exchange before deciding whether to follow up. This helps you write from context instead of sending a generic second message.
As your network grows, Gmail search alone becomes harder to use as a relationship management system. Octaave gives you a structured view of the people behind your email outreach.
Without Octaave
With Octaave
Searching Gmail to find an old conversation
Opening the contact timeline
Storing contacts without industry context
Adding roles, genres, tags, statuses, and sources
Forgetting who you contacted
Seeing the contact’s outreach status
Sending a new email without reading the previous one
Reviewing sent and received email history
Losing track of contacts who never replied
Reviewing the follow-up action queue
Copying recipients manually
Creating lists and starting Gmail drafts in BCC
Octaave does not ask you to abandon Gmail. It helps you use Gmail as part of a more organized producer outreach system.
Octaave is designed to keep your outreach organized while keeping email sending in Gmail. Here is exactly what the integration currently supports.
What it does
Connects to your Google account through OAuth.
Imports Google Contacts.
Supports pushing relevant contacts to Google Contacts.
Syncs Gmail emails in read-only mode.
Links email history to contact records.
Shows sent and received messages with subjects and excerpts.
Organizes contacts with roles, genres, tags, statuses, and sources.
Provides an outreach pipeline.
Shows emails sent, replies, reply rate, recent conversations, and follow-up actions.
Creates contact lists and Gmail drafts with BCC recipients.
What it does not do yet
Send emails directly from inside Octaave.
Send automated email sequences.
Track email opens or clicks.
Track who listened to a beat.
Track beat packs or files.
Track final Spotify or streaming placements.
Provide a dedicated follow-up reminder calendar.
Your Gmail inbox contains the conversations. Octaave gives those conversations structure.
Connect Gmail and Google Contacts, organize your industry network, and keep track of the people and conversations behind your next outreach opportunity.
Built for beatmakers and producers who want to stop losing context inside their inbox.